10/28/2022 Meeting Minutes
Scioto County
Emergency Planning Committee
MEETING NOTICE
Friday, October 28, 2022
12:30 PM
Conference Room at
Scioto County Department of Job & Family Services
710 Court Street, Portsmouth, Ohio
AGENDA
I. Approval of July 29, 2022, Meeting Minutes
II. Financial Report
III. Items of Business
a. SFY 2023 LEPC Grant Payment
b. Hazard Vulnerability Assessment
c. LEPC 2023 Full Scale Exercise
d. Jeffery Noble OSSC Presentation
IV. Adjournment
*Next meeting will be January 27, 2023, at 12:30 PM.
SCIOTO COUNTY EMERGENCY PLANNING COMMITTEE
MEETING MINUTES
Committee Meeting – October 28, 2022
Meeting was called to order at 12:30 PM in the conference room of Scioto County Job & Family Services. A quorum was established.
Present:
Debbie Brewer
Kim Carver (Virtually)
Lisa Carver
Molly Dargavell
Brody Davis
Amber Dean (Virtually)
Jim Delabar
Blaine Duduit
David Dunlap (Virtually)
Barry Gampp
Roy Grimmett (Virtually)
David Hall
Jason Hedrick
Trevor Irwin
Jane Jarrells
Bob Long
Chip Maillet
Dr. Mike Martin
George Moore
Lorie Mount
Larry Mullins
Chris Niziol
Parley, James Parley
Bill Raison
Barb Setser
Julian (Cory) Sommers
David Thoroughman
Bethany Wilson (Virtually)
Absent:
Paul A.J. Foit, Paul Sheets, Dr. Darren Adams, Dr. Brian Barhorst, Dr. Jason Cheatham, Doug Buckle, Justin Clark, Todd Childers, Carl Compton, Chris Davis, Zack Germann, Elmer Gregory, , Scott Holstein, Darren LeBrun, Sandy Mers, Jannai Napier, James Neal, Jon Peters, Nathan Prosch, Jake Schuldt, Shanna Shank, Steve Hamilton, Sue Shultz, Dan Simco, Chris Smith, Sam Sutherland, Jack Tackett, Joe Vandeusen, Chad Wamsley, Lynn Wilber, Scott Williams, Woody Woodford
Excused:
Tammy Moore
Guest: Jeffery Noble (Ohio School Safety Center)
Approval of Minutes:
· Motion: Approve minutes from 29 July 2022 meeting - made by Jim Delabar.
· Motion: Seconded by Debbie Brewer.
· Vote: Unanimous approval
· Resolved: Minutes from 29 July 2022 meeting approved without modification.
Reports:
· Financial Report given by Information & Emergency Response Coordinator Larry Mullins.
· Motion: Approve financial report - made by George Moore.
· Motion: Seconded by Chip Maillet.
· Vote: Unanimous approval
· Resolved: Financial report was approved without modification.
Business:
· SFY 2023 LEPC Grant Payment: Mr. Mullins informed the group that the LEPC had received its 2023 LEPC Grant payment of $14,995 and that it was paid into the County Treasurer’s office on August 10th. Mr. Mullins told the group that the grant funds would be used to operate the LEPC and conduct exercises during the next year. Mr. Mullins asked the group for questions concerning the grant and hearing none he moved on to the next item of business.
· Hazard Vulnerability Assessment: Mr. Mullins told the group the updated Hazard Vulnerability Assessment (HVA) was emailed to all the LEPC members on October 3rd. Mr. Mullins told the group that flooding was ranked as the number one hazard facing the county again this year, followed by infectious disease, and tied for third was tornadoes and winter storms. Mr. Mullins thanked all the LEPC members that helped contribute to the update of the HVA by completing a survey sent to all members. Mr. Mullins asked the group if there were any questions concerning the updated HVA and hearing none he moved on to the next item of business.
· LEPC 2023 Full Scale Exercise: Mr. Mullins told the group that next year’s LEPC exercise will be a full scale. Mr. Mullins told the group that the exercise needs to test most of the response functions of the county’s emergency operations plan (EOP). He told the group that the exercise will evaluate 8 or more objectives, as outlined in the Ohio Hazardous Materials Evaluation Manual. He also said that the exercise must include the activation of the EOC in order to coordinate the exercise and demonstrate the command structure. Mr. Mullins then told the group that an exercise planning committee needed to be picked. Bill Raison volunteered to be the Chairman of the exercise committee. Mr. Mullins asked Mr. Raison if he wanted to pick his committee or should we ask for volunteers. Ms. Mount added that depending on what our scenario will be the committee will need someone from fire, hazmat, probably law enforcement, if we are going to have a shelter someone from the Red Cross. Mr. Raison told Mr. Mullins that they could get together and work on the scenario and then go from there to volunteer people on be on the committee. Trevor Irwin from Ohio EPA said that he would check with his management to see if he could serve on the planning committee. George Moore also volunteered to help with the planning committee.
· Mr. Mullins next told the group that in the interest of time the group would forego the updates from the local agencies, however he did give the state representatives a chance to give updates. Lorie Mount from Ohio EMA told the group that she had just wrapped up with the plan reviews and starting to work on the upcoming exercises. Brody Davis from Ohio EMA asked Mr. Mullins if the Scioto plan had been approved at the last SERC meeting and Mr. Mullins replied that it had at the October meeting. Mr. Davis said that the Scioto plan was a “No Change” submission. Mr. Davis added that he had a goal to have all the region’s exercises completed by the end of May so he could have everything to the SERC by June. Ms. Mount suggested that we do the exercise as soon as possible not only because we have Memorial Day at the end of May but also because it would be cooler for the people in turnout gear and hazmat suites. Next Trevor Irwin of the Ohio EPA told the group that since the last LEPC meeting they had two reports come in including a liquid manure spill on SR823 that was handled over the phone and a fuel release at the rail yard that was reported as 100 gallons. Mr. Irwin added that he had spoken to the contractor and that they had confirmed maybe 100 gallons of fuel was spilled however it was inside the railroad’s fueling building and they estimated that only 5-gallons of fuel was actually spilled on the ground. Mr. Mullins then asked the group if anyone had anything else to add for the good of the organization and hearing nothing Mr. Mullins next introduced Mr. Noble from the Ohio School Safety Center.
· Ohio School Safety Center Presentation: Mr. Jeffery Noble, Southeast Regional Liaison for the OSSC gave an informative presentation and answered questions from the group concerning the mission of the OSSC. The Center is responsible for assisting local schools and law enforcement with preventing, preparing for, and responding to threats and acts of violence, including self-harm, through a holistic, solutions-based approach to improving school safety.
Adjournment:
· Motion from Sheriff Thoroughman to adjourn the meeting
· Motion seconded by Jim Delabar
· Vote: Unanimous approval
· Meeting adjourned at approximately 1:22 p.m.