1/25/2024 Meeting Minutes

SCIOTO COUNTY EMERGENCY PLANNING COMMITTEE

    MEETING MINUTES

LEPC Meeting – January 25, 2024

The meeting was called to order at 12:30 PM in the conference room of Scioto County Job & Family Services by Information & Emergency Response Coordinator Larry Mullins. A quorum was established.

Present:

Chip Maillet

David Hall

Jim Delabar

George Moore

Tammy Moore-Morton

Larry Mullins

James Parsley

Bill Lynn

Dale Egbert

Debby Brewer

Lorie Mount

Dan Evans

John Peters

Tiffany Keller

Devin Urevick

Julian Sommers

Paul Sheets

Jake Schuldt

Charles Thomas

Darrell Keller

Jeremy Cochran

Ashley Brickey

Alyx Burton

Linda Curtis

Eric Walsh

Bob Long

Major Harold Bell,

Capt. David Dunlap

Cathy Mullins

Maggie Clark

Dr. Michael Martin (Virtually)

Tracy Crawford (Virtually)

Barb Setser (Virtually)

Holly Johnson (Virtually)

Absent:

Blaine Duduit, Sheriff David Thoroughman, Deputy Chief Jason Hedrick, Justin Clark, Tyler Fields, Aaron Montgomery, Sandy Mers, Jane Jarrells, Joe VanDeusen, Paul A.J. Foit, Dr. Darren Adams, Dr. Brian Barhorst, Dr. Jason Cheatham, Doug Buckle, Todd Childers, Carl Compton, Chris Davis, Zack Germann, Elmer Gregory, Scott Holstein, Darren LeBrun, Jannai Napier, Nathan Prosch, Shanna Shank, Steve Hamilton, Sue Shultz, Chris Smith, Sam Sutherland, Jack Tackett, Chad Wamsley, Lynn Wilber, Scott Williams, Woody Woodford, Brian Howell, Bill Raison, Kim Carver, James Neal, Dan Simco, Roy Grimmett, Dylan Felty

Excused: Chris Kemper, Brody Davis, Molly Dargavell, Chris Niziol, Lisa Carver,   

Guest: None

I.     Approval of Minutes:

·       Motion: Approve minutes from October 27, 2023, meeting - made by George Moore

·       Motion: Seconded by Chip Maillet

·       Vote: Unanimous approval

·       Resolved: Minutes from 27 October meeting approved without modification.

Reports:

II.            LEPC Financial Report for FY 2023:

Contract Services:         Scioto EMA for Planning Services -  $10,500.00

                                       MARCS Radio Fees -           $     630.00

                                       Generator Systems                $  1,380.59 

                                                                           TOTAL  $12,510.59                         

Purchase Services:        Canon Solutions America -   $ 422.14

                                   Professional Fire -               $      100.00

                                                                           TOTAL  $     522.14 

Security:                        Tri-State Security -               $     300.00

                                                                           TOTAL  $     300.00

Equipment:                   Traffic Safety Store -            $     465.21

                                                                           TOTAL  $     465.21             

Food:                             Larry Mullins -                     $     121.97

                                       Nancy’s Country Kitchen -   $  2,100.00

                                                                           TOTAL  $  2,221.97

Fuel:                              SUNOCO -                           $     165.07

                                                                           TOTAL  $     165.07

YTD TOTAL:                                                                $16,184.98

·       Financial Report given by Information & Emergency Response Coordinator Larry Mullins.

·       Motion: Approve financial report - made by Paul Sheets.

·       Motion: Seconded by Debbie Brewer.

·       Vote: Unanimous approval

·       Resolved: Financial report was approved without modification.

III.          Items of Business:

a. LEPC 2024 Grant Application: Information & Emergency Response Coordinator Larry Mullins has worked on the 2024 LEPC Grant application and as part of that process the LEPC needs to pass a resolution authorizing Coordinator Mullins to execute, file and provide any additional information to the SERC on behalf of the LEPC.

A copy of the proposed resolution was sent to all the committee members for review.

·       Motion: Approve resolution authorizing execution – AYEs = 32, NAYs = 0, ABSTAINs = 2.

·       Vote: Approval of resolution

·       Resolved: Resolution was approved without modification.

b. EMA Planning Invoice: A copy of the invoice from Scioto EMA to the LEPC in the amount of $10,500 for planning services in 2024 was sent to the members for review. A motion is needed to pay the invoice when funds become available.

·       Motion: Approve payment of invoice - made by Jim Delabar.

·       Motion: Seconded by Paul Sheets.

·       Vote: Unanimous approval

·       Resolved: Approval for payment of invoice was approved without modification.

c. 2024 LEPC Exercise: The 2024 LEPC Exercise Committee held an organizational meeting on December 21, 2023, and a follow up meeting on January 11, 2024. This year’s exercise will be a tabletop and will evaluate the following objectives: Incident Assessment, Incident Command, Response Personnel Safety, and Emergency Public Information. A tentative date has been set for Saturday, May 4, 2024. Minford Fire Department has agreed to host the drill at their fire department located at 8484 SR335 in Minford. Discussion was held on 30-day notice of exercise and next planning meeting date was moved to 1400 hours on March 28, 2024, at the Scioto County EOC.

IV.          Agency Updates: The meeting concluded with various agencies updating the group on the latest activities at their agencies.

Adjournment:

·       Motion from Chip Maillet to adjourn the meeting

·       Motion seconded by George Moore.

·       Vote: Unanimous approval

·       The meeting adjourned at approximately 1:25 p.m.

The next meeting of the Scioto County LEPC will be Thursday, April 25, 2024, at 12:30 PM in the conference room of the Scioto County JFS.