7/25/2024 Meeting Minutes

Scioto County

Emergency Planning Committee

MEETING NOTICE

Thursday, July 25, 2024

12:30 PM

Conference Room

Scioto County Department of Job & Family Services

710 Court Street – Portsmouth, Ohio

AGENDA

I.        Approval of April 25, 2024, Meeting Minutes

II.     Financial Report

III.       Items of Business

a.   2024 LEPC Exercise After Action Discussion

b.   LEPC SFY24 Financial Report

c.    LEPC Hazmat Plan

IV.       Updates

V.  Adjournment

*Next meeting will be October 24, 2024, at 12:30 PM.

LEPC Meeting – July 25, 2024

The meeting was called to order at 12:30 PM in the conference room of Scioto County Job & Family Services by Information & Emergency Response Coordinator Larry Mullins. A quorum was established.

Present:

Chip Maillet

Jim Delabar

George Moore

Larry Mullins

James Parsley

Bill Lynn

Chief Debby Brewer

Chief Bob Long

Lt. Jake Schuldt     

Devin Urevick

Paul Sheets

Sheriff David Thoroughman

Chief Deputy Blaine Duduit

Jeremy Cochran

Eric Walsh

Major Harold Bell

Capt. David Dunlap

Lynn Wilber

Dan Endrizzi

Dan Simco

Holly Johnson

Chris Niziol

Ashley Brickey (Virtually)

David Hall (Virtually)

Absent:

Barry Gampp, Bill Raison, Carl Compton, Chad Wamsley, Chris Davis, Commissioner Coleman, Commissioner Davis, Commissioner Powell, Darren LeBrun, Doug Buckle, Dr. Martin, Elmer Gregory, Jack Tackett, Jane Jarrels, Janni Napier, Jason Hedrick, Joe Vandeusen, John Peters, Julian Sommers, Justin Clark, Lisa Carver, Mayor Williams, Linda Steele, Woody Woodford, Roy Grimmett, Sam Sutherland, Sandy Mers, Scott Holstein, Scott Williams, Shanna Shank, Steve Hamilton, Sue Schultz, Trevor Irwin, Dale Egbert, Tyler Fields, David Stuart, Sam Nickels, Natham Nickels, Candice Tackett, Debby Basham, Scott Lewis, James Neal, Andy Cole, Charlotte Gordon, Sean Dunne, Lyvette Mosley, Joey Sandlin, Dennis Packard, Charles Thomas

Excused: Dan Evans, Brody Davis, Lorie Mount, Tammy Moore-Morton, Chris Kemper, Molly Dargavell, Cathy Mullins, Barb Setser, Chris Smith

Guest: None

July 25, 2024 – MEETING INFORMATION

I.               Approval of Minutes:

Please review the minutes from the April 25, 2024 meeting for corrections, deletions, and any questions.  

·       Motion: Approve minutes from April 25, 2024, meeting - made by Dan Simco

·       Motion: Seconded by David Thoroughman

·       Vote: Unanimous approval

·       Resolved: Minutes from 25 April meeting approved without modification.

II.            LEPC Financial Report for the Second Quarter of FY 2024:

Contract Services:         MARCS Radio Fees -           $ 180.00

                                                                           TOTAL  $     180.00 

Security:                        Tri-State Security -               $ 150.00

                                                                           TOTAL  $     150.00

Fuel:                              Sunoco -                                $       92.55

                                                                           TOTAL  $       92.55

Food:                             Nancy’s Country Kitchen -   $  1,575.00

                                                                           TOTAL  $  1,575.00

Equipment:                   B&C Communications -       $  2,672.00

                                                                           TOTAL  $  2,672.00

YTD TOTAL:                                                               $  4,669.55

·       Financial Report given by Information & Emergency Response Coordinator Larry Mullins.

·       Motion: Approve financial report - made by Paul Sheets.

·       Motion: Seconded by Debby Brewer

·       Vote: Unanimous approval

·       Resolved: Financial report was approved without modification.

III.          Items of Business:

·   2024 LEPC Exercise After Action Discussion: The 2024 LEPC Tabletop Exercise was held on Saturday, May 4, 2024, at the Minford Fire Department. On June 4, 2024, the exercise facilitator, Lorie Mount forwarded her review of the exercise. Ms. Mount recommended to the SERC vote to issue an Order of Concur with the conduct of the exercise. A copy of the report was emailed to the LEPC members and the participates of the exercise. The objectives for the exercise included Incident Assessment, Incident Command, Response Personnel Safety, and Emergency Public Information. The facilitator and evaluators of the exercise felt that the exercise demonstrated all four objectives of the exercise. On objective #2 – Incident Assessment, the evaluators felt that the exercise players met 10 out of the 10 available review points. On Objective #3 – Incident Command, the evaluators felt that the exercise players met 10 out of the 10 available review points. On Objective #7 – Response Personnel Safety, the evaluators felt that the exercise players met 14 out of the 14 available review points. On Objective #9, Emergency Public Information, the evaluators felt that the players met 9 out of the 9 available review points.

No correctional actions were issued, however there were several additional recommendations including the following:

Objective #2 – 1. Table-Top exercise location was noisy and made it difficult to hear discussions.

2. Make sure all FDs have the new 2024 ERG.

3. Recommend that a commodity flow Study of the chemicals transported in the area be conducted.

Objective #3 – 1. ICS positions need to be identified, also signage for the ICP.

2. ICS needs to determine a way to keep reports of the Incident. The assignment of a scribe at the Command Post could be one way.

3. Implement an on-scene accountability system.

Objective #7 – 1. Get Minford FD a 4-gas meter.

2. HazMat Technician training for some of the Fire fighters.

3. Do a HazMat exercise with one of the Hazmat team next year.

4. Use Turnout gear and SCBA to escort victims.

5. Make sure the FD’s have a copy of the HazMat plan.

Objective #9 – 1. Agencies should be mindful that there is a Central Emergency Public Information function at the EOC who can coordinate public information. Organizations such as the schools can utilize this communication capability to ensure they “speak with one voice” concept takes place.

A “Hot Wash” with the players and evaluators was held immediately following the exercise. The evaluators reviewed their findings and discussed them with the exercise players. Responders and support agencies agreed this was a great learning experience and that the exercise encompassed the objectives as stated. They plan to continue reinforcing the working relationships that exist in their local response community and updating plans as needed to address recommendations.

·   LEPC SFY24 Financial Report: A copy of the Scioto LEPC Financial Report for the period of July 1, 2023, through June 30, 2024, has been submitted to the state. A copy of the report was emailed to the membership for review.

·   LEPC Hazmat Plan: As required by ORC 3750, our Chemical Emergency Response and Preparedness Plan (Annex O of the Scioto EOP), also known as the “Hazmat Plan” must be submitted to the SERC for review and concurrence by October 17, 2024. Our current plan was updated last year. Director Mullins emailed the membership a copy of the current plan for review. Director Mullins suggest that we submit a “No Change Review Checklist” to the SERC informing them that we have no changes to our plan this year. Under ORC we are permitted to do this no more than three consecutive years. Director Mullins also emailed the membership a proposed Resolution to authorize the submission of the “No Change Checklist”. If there are no questions or suggested changes to the Hazmat Plan Director Mullins would like to entertain a motion to take a vote on the No Change Review Resolution.

A vote was held:  FOR: 21         AGAINST: 0          ABSTAINED: 0

IV.          Updates

The meeting concluded with a roundtable of various agencies updating the group on the latest activities at their agencies.

V.             Adjournment

·       Motion from Debby Brewer to adjourn the meeting

·       Motion seconded by Chip Maillet.

·       Vote: Unanimous approval

·       The meeting adjourned at approximately 1:30 p.m.

The next meeting of the Scioto County LEPC will be Thursday, October 24, 2024, at 12:30 PM in the conference room of the Scioto County JFS.